In Passaic County, the County Clerk's Office is the official repository of all documents affecting real property and its ownership and/or transfer. The Registry Vault and Map Room is open during our normal business hours of 8:30 a.m. - 4:00 p.m. Please arrive at the office no later than 4:00 p.m. so that our staff can assist you with any transaction. For more information, please contact our office.
Phone: 973-881-4777 | Fax: 973-357-1046
Map Room: 973-881-4791
One of the County Clerk's most important and longstanding functions is the recording of legal documents associated with the buying and selling of property, such as mortgages and deeds, and other documents affecting real estate. Below is a list of all such documents and their associated fees can be found here.
Kindly mail documents to be recorded along with their associated fee made payable to the Passaic County Clerk to:
Office of the County Clerk/Registry Division
Passaic County Administration Building
401 Grand Street - Room 113
Paterson, New Jersey 07505
For information on New Jersey County Recording, please visit their website. The New Jersey County Recording system is for use by title companies, mortgage companies, banking institutions, and attorneys.
Important Information on E-Recording Convenience Fee effective March 1, 2017
- Most Common Errors
- Affidavit of Consideration for Use by Seller
- Non-Resident Seller Tax Declaration
- Seller Residency Certification/ Exemption
- The Rights of Tenants during Foreclosure - English
- The Rights of Tenants during Foreclosure - Spanish
Electronic filing, or eRecording, is the process of submitting and recording Land Title documents over the Internet, rather than on paper and traveling to county offices, and receiving an electronic response from the Recorder of Deeds as to the status of the recording. It also allows submitters to pay recording fees online and retrieve recorded documents electronically within hours of submissions.
Today, most title documents are prepared electronically with word-processing software. A paper filing process requires that these documents be printed out and have original signatures and notary and then delivered to county offices with the appropriate recording fees and instructions. At the Recorders office, staff reviews the paper documents, process payment, make entries into the “old” index case management system.
With eRecording, Land Title documents are prepared in the same way by submitters, where original documents are no longer necessary and sent electronically via the Internet. The electronic information is retained, such as a digital signature and digital notary, and routed to recording county staff, but all of the work is done directly on computer screens, rather than by referring to original paper documents.
Advantages to the eRecording
eRecording enables Online Submitters to submit their land title documents electronically online and receive responses from the recorder’s office on the status of their submissions without leaving their office or home. Online Submitters no longer need to incur costs related to traveling and hand delivery of their title documents. Documents can be submitted online electronically 24 hours a day, 7 days a week, 365 days a year, eliminating racing the clock to county offices. In addition, eRecording is cheaper and faster than mail, delivery services and traveling to county offices. Status information returned electronically by the recorder ensures filers that their documents were received at the Recorder’s office and allows submitters to track action taken on their documents including amending documents when they do not meet recording standards. eRecording is convenient, saves times, and reduces paperwork.Go Green this year and help save our environment! Click here to eRecord.
PLEASE CLICK BELOW FOR THE MANDATORY COVER SHEET EFFECTIVE MAY 1, 2017:
What types of Title Documents can I Record electronically?
All of the following types of documents can be eRecorded in Passaic County New Jersey.
1. Name of Map, municipality and county N.J.S.A. 46:23-9.11
2. Date of survey N.J.S.A. 46:23-9.11
3. Map must be endorsed with a certificate, signed and sealed with the municipal seal by the clerk or secretary of the planning board, stating that the map complies with the provision of the Map Filing Law and designating the day on or before which said map is required to be filed. N.J.S.A. 46:23-9.11
4. Certificate showing the signature of the municipal clerk is required if a bond is given guaranteeing the future setting of monuments shown on the map. N.J.S.A. 46:23-9.11
5. Certification signed and sealed by the municipal engineer and stating that the map conforms with the requirements of the Map Filing Law. N.J.S.A. 46:23-9.11
6. Certificate signed and sealed by the licensed land surveyor stating that the map conforms with promulgated requirements of the State Board of Land Surveyors and with the Map Filing Law requirements. N.J.S.A. 46:23-9.11
7. Two translucent mylars are required for filing of map. The standard sizes accepted are: 8½" x13", 24"x36", 30"x42", 11x17", 18"x24"or 15"x21". Thickness of mylar copies is at least 4 mils. N.J.S.A. 46:23-9.11
8. Map must bear stamp of approval of Passaic County Planning Board.
9. Fee for filing is $55.00 for each subdivision submitted.
10. If subdivision has more than one sheet, each sheet will be $55.00
NJ Realty Transfer Fee
|The RTF Calculator will calculate the RTF up to and including a one million dollar consideration. If the consideration is more than one million dollars, or if the circumstances regarding the transfer are complex, contact the County Clerk where the property is located. The Realty Transfer Fee (RTF) Calculator has been developed specifically for the COANJ website (Click here to access the NJ Realty Transfer Tax Calculator).|
|WEB ADDRESSES FOR VARIOUS RTF AND GIT/REP INFORMATION